Job Vacancy: Project Officer – Regional Civil Society Resource Hub

Job Vacancy: Project Officer – Regional Civil Society Resource Hub

The West Africa Civil Society Institute (WACSI) was established to build the institutional and operational capacity of civil society in West Africa, through knowledge management, capacity development and policy influencing. WACSI seeks a committed, motivated and dynamic person to join its team in contributing to enhancing civil society’s efficiency and effectiveness in West Africa.

Applications are hereby invited from suitably qualified persons for the under listed position:

Job Title: Project Officer – Regional Civil Society Resource Hub

Job Location: Accra, Ghana

Contract Type: Full time


General Description

The Regional Civil Society Resource Hub – Project Officer will report to and be under the direct supervision of the Head of Policy Influencing and Advocacy Unit (PIA).

The Project Officer will be responsible for the overall coordination of planning, implementation, monitoring, evaluation, communication and reporting of a five-year regional project designed to respond to the capacity gaps of civil society organisations working around issues of civic space in West Africa, with specific attention to Nigeria, Senegal and Ghana.


The PIA Programme Assistant will be responsible for providing the necessary assistance in the conceptualization, designing, planning, implementation, and evaluation of the institute’s policy influencing and advocacy strategy.


  • Work with the Head of Policy Influencing and Advocacy unit and Project Officer to conceptualize, design and implement projects in line with WACSI’s vision, mission, and strategic objectives
  • Develop annual workplan/activities, and budget in line with global project plan; and keep projects on schedule, within stated budgets and functioning smoothly
  • Identify and resolve project issues, thus ensuring projects stay on schedule and within budget
  • Coordinate the building, strengthening and managing the networking between and among project beneficiaries, partners and contractors.
  • Organise the conceptualisation, coordination and facilitation of High-Level Policy Dialogues, consultative forum and related workshops around democratic consolidating, civic space and advocacy, digital security and civic organizing across the region
  • Coordinate design and update of training tools such as toolkits, modules, and other indigenous training resources on civic space, organizational governance, digital security and strategic communications.
  • Coordinate research, write and produce policy and advocacy outputs, such as reports, briefings, fact sheets, press releases, short articles for (and on) relevant policy meetings
  • Lead the scanning, documenting and regular update of data and potential information for the project on emerging issues (around democracy, governance, civic space, digital security and technology, financial resilience, organisation governance and strategic communications.) and opportunities occurring at local and international policy levels
  • Coordinate the facilitation and delivery of all training projects organised under the project, including related capacity assessment exercise
  • Coordinate interactions/relationships between project staff, beneficiaries, partners, contractors and all other project stakeholders
  • Schedule and organize project-related meetings and events, in accordance with annual workplan
  • Lead assessment and due diligence exercise of project beneficiaries and produce quality reports
  • Oversee the use of technology for project operations, such as video conferencing technology, presentation software and other communication technologies, for instance
  • Facilitate positive relations between the project team, the public, the media other departments within the organization, and all other involved parties.
  • Support the tracking of activities to assess progress and learn from current practices
  • Provide information for the periodic reporting as required and ensure coordination with internal and external partners
  • Assist with the development of innovative tools and promotional material for effective knowledge sharing, campaigning, networking and resource mobilisation
  • Participate in unit and cross-unit project/project planning and proposal development, and rapporteuring needs
  • Serve as liaison between the unit, other unit at WACSI, contractors, associates, partners and project beneficiaries
  • Represent institute at local and international projects including meetings, forum or workshops
  • Any other duties that will be assigned by the Head of the Policy Influencing and Advocacy Unit or the Executive Director

 Other responsibilities

  • Facilitate the planning and coordination of projects and their activities with other project partners
  • Monitor implementation of project objectives, policies and practices in accordance with partners’ expectations
  • Oversee the project budget, including tracking billing, payments and other financial transactions
  • Ensure close monitoring of activities and lead the process and later the implementation of M&E framework
  • Assume full responsibility for coordinating effectively and efficiently the implementation of all project activities as well as supervising the project and partners
  • Ensure wide dissemination and visibility of project achievements in close cooperation with the Knowledge Management Unit of WACSI and project partners
  • Prepare qualitative work plans and compile substantive and financial progress reports in close coordination of the outputs/activities agreed in the annual work plans and ultimately ensure information-sharing
  • Manage project marketing and communications (media relations, social media)
  • Facilitate the development of the project monitoring and evaluation indicators, and address risks
  • Organize logistics for training workshops, regional convening and learning events
  • Prepare reports on the progress of the project, including reports on the financial situation of the project (in collaboration with Finance team)
  • Complete all paperwork required for funding and approval by management of all parts of the project.
  • Develop promotional literature for the project such as brochures, newsletters and flyers
  • Prepare or assist in the preparation of grant requests and funding continuation from outside sponsors.
  • Ensure report coordination and overall implementation progress to the PIA Head of unit on a monthly basis.
  • Establish and manage mechanisms for exchange of information, experience and lessons learned at the in-country and regional levels.

Maintain and initiate dialogue with key stakeholders

  • Maintain and initiate effective dialogue and coordination with key stakeholders within WACSI and with project partners, project contractors and beneficiaries
  • Ensure regular communication, organization, knowledge management and consultation with relevant partners
  • Act as the secretariat in supporting the convening of bi-annual project steering committee meeting and ensure follow-up on decisions and recommendations.

Qualification and Requirements Experience

  • A Bachelor’s degree in Public Policy, Law, Development Studies, Social Science or related subjects, with an advanced degree preferred
  • At least 5 years of professional experience in at least 3 of these fields –civil society, civic space, advocacy and human rights, democracy and governance, social justice and accountability, digital activism, institutional development or related subject
  • Previous working experience as a project/project officer, project/project coordinator, network coordinator or related roles in regional capacity.

Key Requirements

  • Strong interest in civil society (sector and actors), civil society, civic space, advocacy and human rights, democracy and governance, social justice and accountability, digital activism, institutional development in West Africa
  • Deep knowledge in civil society sector and good knowledge in – Civic Space (civil society enabling environment) and technology for development (digital security and protection)
  • Knowledgeable with issues of shrinking civic space and its impact on civil society operations and civic engagement in West Africa.
  • Good knowledge of ECOWAS region, its raison d’état and development ambitions
  • Admirable experience in project management across multiple countries.
  • Excellent quantitative and qualitative analytical skills with knowledge of data analysis tools
  • Rich experience in project monitoring and evaluation, and hands-on knowledge of M&E tools
  • Experience in producing communication pieces, such as newsletter, press releases, project briefs

Other Requirements

  • Good communication and excellent writing skills in English and French Languages
  • Ability to pay attention to details to overall project coordination and results-oriented
  • Ability to multitask in a fast-paced environment, meet tight deadlines and a team player
  • Ability to work with minimum supervision; dynamic and self-motivated
  • Exceptional interpersonal, people-management and organizational
  • Ability to coordinate, execute and report project goals in multiple countries
  • Ability to effectively support the development and implementation of plans and strategies in a collaborative environment
  • Experience in conference / event organisation, preferably of international events
  • Ability to document findings and processes to enhance organisational learning
  • Perfectly bilingual (in French and English) with high proficiency in English Language
  • Experienced in working in a multicultural and highly diverse environment.

Interested applicants must submit their application through this link Job link

Closing date for submission of all applications is Friday March 15, 2022.

WACSI is an equal opportunities employer.


Leave your comments


Fiifi is a Ghanaian and currently serves as Communications and Information Officer at the West Africa Civil Society Institute. He joined the Institute in December 2020.


Nancy is a Ghanaian and currently serves as Programme Officer in the Knowledge Management unit at the West Africa Civil Society Institute. She joined the Institute in January 2021.


Agnes is a Ghanaian and currently serves as Head of the Administration unit in the West Africa Civil Society Institute (WACSI). She joined the Institute in October 2021.


Doris holds a Bachelor of Arts in Social sciences (Economics and Sociology) from the University of Cape Coast. She is passionate about impacting young lives hence co-founded Impart Foundation. A non-profit organization which seeks to empower young lives through education, technology and entrepreneurship.


Prince Akowuah is a Ghanaian and currently the Programme Assistant in the Translation Unit at the West Africa Civil Society Institute (WACSI). She joined the Institute in 2020.


Maxwell Apenteng is a Ghanaian and joined WACSI in September 2010. He provides gardening and janitorial services at the Institute.


George Adu-Mintah is a Ghanaian and currently the Protocol Assistant/Driver at the West Africa Civil Society (WACSI). He joined the Institute in October 2006.


Ibrahim Kwaku Gbadago is a Ghanaian. He joined the Institute in 2008 and provides janitorial services and assisting the institute's errands. Before joining the Institute, he worked at the Palestinian embassy in Accra, Ghana.


Ruth Yakana is from Cameroon and currently the Receptionist at the West Africa Civil Society Institute (WACSI). She joined the Institute in 2020.


Bethel is a Ghanaian. He provides technical and IT related support to the Institute. He joined the Institute in October 2006.


Whitnay Segnonna holds a Bachelor’s Degree in International Management from the University of Benin. With 2 years of experience, she has a strong knowledge of organizational and project management. Combined with her bilingualism, she is very passionate about her work. She joined WACSI as Project Assistant on Critical Ecosystem Partnership Fund (CEPF) for the Capacity Development Unit.


Stella Yawa Wowoui holds a Bachelor’s Degree in Translation Studies. She has a perfect grasp of both French and English, as well as an intermediate level in Spanish. She is currently working as a Project Assistant on the Techsoup Project.


Kwame is an experienced IT Consultant/Software Developer. He is skilled in Web Applications Development, Digital Security, Database Management, Digital Marketing and Brand Management. He holds a Bachelor's Degree in Information Technology and is a Microsoft Programme Alumni. He is currently serving as a Marketing and IT Officer on the Techsoup Project.


Grace Akpene Ziggah is a Togolese and currently the Logistics Officer and also assists in administration duties at the West Africa Civil Society Institute (WACSI). She joined the Institute in June 2009.


Lilian Dafeamekpor is a Ghanaian and currently the Assistant to the Executive Director at the West Africa Civil Society Institute (WACSI). She joined the Institute in 2020.


John P. Frinjuah has expertise and interests in civil society, international development, democracy and governance, conflict, crisis, and security. He has extensive experience working with civil society and international development organizations where he supported and managed research, programmes, and provided technical assistance on a variety of themes around public policy, governance, and development. He is an alumnus of the University of Ghana and the Fletcher School of Law and Diplomacy - Tufts University in the United States, with a Bachelor of Arts in Political Science and Master of Arts in Law and Diplomacy from two institutions respectively. John speaks English, French and several Ghanaian and regional West Africa languages.


Gervin has extensive international development experience, including 5 years of policy advocacy and capacity building of grass root organisations. He has implemented over the years a combination of agriculture value chain, livelihood, food security and governance and rights programmes.
Prior to joining WACSI, Gervin worked on two USAID projects focusing on agriculture value chain development and governance in northern Ghana
Gervin holds a master’s degree in development & Governance from the University of Duisburg-Essen, Germany as well as a Masters in Global Studies from the Universities of Vienna (Austria), Leipzig (Germany) and California (Santa Barbara), USA. He is passionate social justice and inclusion.


Leandre Banon, Beninese, joined WACSI in September 2014 as Capacity Development Programme Assistant. Since then, he has worked in various units within the Institute to support operational and institutional capacity strengthening programmes for civil society in the region. Currently serving as Capacity Development Programme Officer at WACSI, his main responsibilities involve designing, planning, implementing and monitoring capacity development programmes for civil society constituents and grouping across the West Africa. Leandre is a certified Change the Game Academy Programme Trainer. His background lies in the areas of economics and development planning.


Samuel Appiah is a Ghanaian and currently the Programme Officer in the Finance and Administrative Unit at the West Africa Civil Society Institute (WACSI). He joined the Institute in May, 2016.


Jimm Chick Fomunjong, Cameroonian, joined WACSI in May 2018 as the Head of the Knowledge Management and Communication Units of the Institute. He has over ten years’ experience as a journalist and a development communications expert. He has a vast experience in supporting African organisations to strengthen their internal and external communications, building and sustaining relationships with the media and, leveraging on the power of social media to promote their mission. He is also excellent at supporting organisations to set up and operationalise functional communications and knowledge management systems. He has a deep passion and expertise in supporting Africans and African civil society organisations to document their praxis, share and learn from experiences documented from the African civil society sector.


Franck Sombo is a development practitioner with the drive to lead self and others to influence productivity and efficiency. His work involves supporting organisations to develop strategic plans, design monitoring and evaluation systems, develop and use relevant performance measurement tools to track progress, assess organizational growth and institutionalise learning. Franck has eight years of experience working with WACSI where he currently serves as the Head, Monitoring, Evaluation and Learning. His academic qualifications include Masters in Organisations’ and Projects’ Management, and in Business Sciences and a High National Diploma in Finance and Accounting.

Franck is a Fellow of the International Program for Development Evaluation Training (IPDET) and a graduate of the Graduate Training Institute (GTI) - Ghana with specialization in Strategic Management and Corporate Leadership. He has a rich experience in Project Management, Capacity Development, Strategic planning, Data Analytics, Monitoring and Evaluation, Training and Facilitation, Mentoring and Coaching among others.


Omolara is a development practitioner and advocacy strategist with over 10 years progressive experience in development programming targeted at strengthening civil society in West Africa. She joined WACSI in November 2009 as an Advocacy Consultant. And later became the first Policy Advocacy Officer in 2010 and Head of Policy Influencing and Advocacy unit in 2015. As head, she offers strategic direction to the institutes’ ambitions to connect and convene groups of organized and organic civil society actors; and influence regional and global discourses on crosscutting policy issues including—civil society regulations, sustainable development goals, civic space and enabling environment, aid effectiveness, gender equality.

Previously, Omolara served as a Service Development Marshal at TVQ Consulting Group, a customer service firm focused on designing strategic customer relationship and business growth plans for private and public financial institutions in Nigeria. She also served as a Programmes Associate with the Women in Peace and Security Network-Africa where she teamed up to design and implement two programmes on—multidimensional peace support operations and gender mainstreaming in security sector reform in Ghana, Sierra Leone and Liberia.


Kwabena Kroduah is a Ghanaian and currently heads the Finance Unit at the West Africa Civil Society Institute (WACSI). He joined the Institute in January 2008.


Charles currently serves as the Head of the Capacity Development Unit at the West Africa Civil Society Institute (WACSI). Charles has over 10 years of experience working in international development and social justice issues in Africa. Charles has expertise in strengthening civil society and public agencies including the design and implementation of governance and leadership programmes, development of knowledge pieces and policy advice. Charles was the founding Board Chair of Innovation for Change (i4C)-Hub Afrique, as well as the founding member of the International Consortium on Closing Civic Space (iCon), an initiative of the Centre for Strategic and International Studies (CSIS) in Washington DC. Charles currently serves as the Member of the Governing Board (Coordination Collective) of Africans Rising. He is a Member of the Development Studies Association, United Kingdom. Charles is a 2017 Stanford University Fellow for Nonprofit Leaders and a certified Change the Game Resource Mobilisation Trainer.


Nana Afadzinu is a Ghanaian and currently serves as the Executive Director of the West Africa Civil Society Institute (WACSI). She joined the Institute in October 2010.